Your booking system tracks attendance. Nothing tracks progress.
TrackPil is the client progress layer that sits on top of the studio software you already run. Measurements, photos, goals and instructor assessments become one report, carrying your studio's name rather than ours.
No setup fee. We configure your studio for you.
Progress Report
Emma Clarke
- Weight change−2.4kg
- BMI change−0.9
- Waist−6cm
- Hip−4cm
Sample report. The data shown is illustrative.
Your software knows who showed up. It doesn't know who's improving.
Bookings, attendance, packages and payments are all covered. The one thing a client actually feels — whether they are getting anywhere — lives in a spreadsheet, a camera roll, or an instructor's memory.
Attendance is not progress
A client who attended twenty-four sessions has a number. They still have no idea what changed about them.
The data exists, scattered
Measurements in a sheet, photos on a phone, goals in someone's head. Nothing brings the three together.
Renewal without evidence
When a package ends you are asking for another commitment with nothing concrete to show for the last one.
Every instructor tracks differently
One measures monthly, another never does. Without a studio standard there is no studio story to tell.
Three steps, done before the client leaves.
- 1
Record what you measured
Weight, waist, hip, arms, legs, body fat and muscle. Enter whatever you took; a blank field never blocks a save. Photos and goals are optional.
- 2
Choose and preview
Pick a reporting period and the comparison is assembled for you. You decide which measurements and which photos make it into the report.
- 3
Send it under your name
An A4 PDF with your logo, your palette and your contact details. Nothing on it points back to us.
This is what your client receives.
Measurements, photos, goals and instructor assessment in one document. Sections without data simply do not appear — no empty cards, no missing-data notices reaching the client.
- Cover and summary
- Physical progress
- Progress photos
- Regional photos
- Goals
- Instructor assessment
Progress Report
Emma Clarke
- Weight change−2.4kg
- BMI change−0.9
- Waist−6cm
- Hip−4cm
Sample report. The data shown is illustrative.
What goes into the report
Measurement tracking
Eleven fields, recorded on any date. Each metric compares against its own last valid value, so a month you skipped never breaks the chain.
Progress photos
Front, side, back and regional categories. Dates are always visible and the aspect ratio is never altered.
Goals
Numeric goals calculate progress on their own. Posture, balance and flexibility goals need no numbers at all.
Instructor assessment
Six categories on a 1–5 scale plus a written note. It sits in its own section, clearly separated from objective measurements, and is never presented as a health assessment.
White-label output
Your palette, your logo, your contact details. Our name appears nowhere in the report.
Report history and versions
Regenerating a period creates a new version rather than overwriting. What you sent stays exactly as you sent it.
The report is yours. Our name is nowhere on it.
When your client opens the PDF they see your logo, your studio name and the colour you chose. No “powered by” line, no logo of ours, no promotion of us. To the client it is simply something your studio produces.
Progress Report
Emma Clarke
- Weight change−2.4kg
- BMI change−0.9
- Waist−6cm
- Hip−4cm
Who this is for
A good fit
- Boutique and reformer Pilates studios
- 30–300 active clients
- Studios that already measure, or want to start
- Instructors who talk to clients about progress
Not a fit
- If you need bookings, a calendar or attendance
- If you need package balances and payments
- If you need a client-facing portal or app
If you already run Mindbody, Momence, Arketa or something similar, TrackPil does not replace it. It sits on top of it.
Pricing
One plan, everything included. We share pricing on the demo call, once we know your studio size and how you work.
Studio
14 gün ücretsizShared on the demo call
- Unlimited measurements, photos and goals
- White-label A4 PDF reports
- Corporate palette and template selection
- Instructor profiles
- Report history and versioning
- 14-day free trial
Request a demo and we configure your studio. No setup fee.
Frequently asked questions
Does it replace my booking system?
No. TrackPil does progress tracking and reporting only. If you run Mindbody, Momence, Arketa or similar, it runs alongside them rather than replacing them.
Do clients need an account?
No. There is no client login and no client app. The client receives a PDF report, and you are the one who sends it.
Does every instructor need their own password?
No. The studio has a single password. On a shared device an instructor selects their profile and their entries are attributed to them. Critical actions such as permanent deletion ask for the studio password again.
Do I have to fill in every measurement field?
No. A single field is enough to produce a report. Fields you skip disappear from the report entirely; the client never sees an empty box or a missing-data warning.
Are progress photos required?
No. Reports work without them. When you do include photos, dates are always shown and the aspect ratio is preserved.
What will you show your client at the end of a term?
Request a demo and we will configure your studio. Fourteen days, no setup fee.